Envelope Stuffing Machines

Envelope Stuffing Machine

Save Time and Money with Envelope Stuffing Machines

Stuffing envelopes is not a fun task and can take a while if you have a lot to do. That’s why your business should invest in quality envelope stuffing machines.

Get the best price on new or used envelope stuffing machines.

Enjoy the best features and compare pricing from world-leading designers and manufacturers of envelope stuffing machines for small, medium, and large businesses. Have your documents quickly and automatically folded and inserted into an envelope and sealed.

An enveloper stuffing machine will save you time and money. Get a free quote and discover for yourself how it works.

Buy or Rent Envelope Inserter Machines To Save Time & Money

Paper older inserter machines for envelope inserting, desktop models to high capacity! Streamline your mail and spend far less time stuffing envelopes with a fast and simple-to-use envelope stuffing solution.

Envelope Stuffing Machine - Best Brand Logos

Quickly fold and insert business document sand letters into envelopes by using manual or automatic envelopestuffing machines from top suppliers like NeoPost, Martin Yale, and Pitney Bowes. This kind of office equipment, also known as paper inserting machines, is automated and saves office managers lots of time and money by completely automating a process that takes countless hours to do if done manually.

Does your business need to insert high volumes of letters into envelopes in a limited amount of time? A letter folder inserter may be the perfect solution for your office. These office machines flawlessly fold and insert documents into envelopes of all sizes. We’re here to help you get to best price with robust features on things like:

  • Envelope Stuffing Machines That Staples

  • Envelope Stuffing Machine Rental

  • Used Envelope Stuffing Machines

  • Envelope Inserter Machine

envelope stuffing machines

What Kind Of Envelope Stuffing Machines Are There in the Market?

There are two kinds of letter folding and envelope stuffing machines: Rollers and air feed machines.

Entry-level and moderate volume letter folding roller machines can process anything from 50-5000 letters a day. And a high volume roller machine can work through more.

Formax FD 6306

Air-feeding machines last much longer and work on a wider array of paper types. And they don’t mar high-gloss finishes like the roller machines can.

The difference between the two types comes down to price for most businesses.

If you want to stuff envelopes in counts of 2000 or more, you will have to pay at least $500 for the machine. That’s for a roller machine!

A high volume roller machine will cost you upwards of $2000 or more.

You should consider air-feeding machines to be premium. They cost $5000 or more.

These are of course a technology investment like any other. And you probably already have a technology budget. Consider this a sound investment for your business.

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The latest social media tools and new techniques for getting website traffic rank high in importance for marketing departments these days.

But any marketer worth their salt would be remiss to neglect tried-and-true methods of getting the word out.

After all, up to 90 percent of direct mail gets opened, while you would be lucky to get a 20 percent open rate with email. Add in a much higher response rate, and direct mail provides a great return on your marketing investment.

Any company reaching out to clients and prospects regularly might consider adding envelope-stuffing machines to their budget wishlist. They will speed up your marketing time and can be used by your billing, client relations, and reporting teams as well.

You have numerous choices of brands and models to choose from in this space. To get your shopping started, here is our list of some of the best envelope-stuffing machines to consider.

Low-Volume Models

These smaller machines are options better for small businesses or those that don’t need to mail quite so many letters or cards each month.

Pitney Bowes Relay 2500

  • Speed: Up to 2,500 per hour
  • Duty cycle: Up to 10,000 per month
  • Feed trays: 1 sheet feeder, 1 insert feeder, outer envelope feeder
  • Fold types: C, Z, half (V), double
  • Feed tray capacity: 325 sheets
  • Envelope Capacity: Up to 100
  • Dimensions: 28” L x 21” W x 25” H

When it comes to mailing, Pitney Bowes is a well-known name and possibly the best envelope-stuffing machine brand. The Relay 2500 falls in the middle of their low-volume range of models with the speed and capacity to meet the needs of most smaller businesses.

Pitney Bowes Relay 2500

The machine comes with a color touchscreen and the capacity for 20 programmable jobs. Great if you have projects that recur every month. The 2D barcode scanning capability makes it possible to fold and sort documents with different page lengths.

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Quadient DS-40i

  • Speed: Up to 1,350 per hour
  • Fold types: Single, C, double parallel, tri-fold
  • Feed tray capacity: 100 sheets
  • Envelope Capacity: Up to 100
  • Dimensions: 26″ L x 17″ W x 22″ H

This one comes from the company formerly known as NeoPost. It is the smallest option on this list, which also makes it the least expensive. The small size contributes to a quiet operation, and at 81 pounds, you could potentially move it around your office space as needed.

Quadient DS-40i

It has a small color touchscreen with wizard-based software to guide you through set up. From there, you can save up to 15 programmable jobs for future use.

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Formax 6210 Series

  • Speed: Ule: Up to 15,000 per month
  • Fold types: C, V, Z, double parallel, no fold
  • Feed tray capacity: 325 sheets
  • Envelope Capacity: Up to 150
  • Dimensions: 49″ L x 16.5″ W x 36″ H

This particular series comes in five different configurations, mostly around the number of feed trays. All come standard with a color touchscreen panel and one-touch setup of new jobs. You can program up to 50 jobs for later use.

Formax 6210 Series

Of note with this particular model is that the CIS scanner is an optional feature. It can handle OMR, 1D, and 2D barcodes, and OCR printed anywhere on the page, but it is not a standard feature.

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FPi 2700

  • Speed: Up to 2,500 per hour
  • Feeder trays: Up to 3
  • Fold types: C, V, Z, double-V, no fold
  • Feed tray capacity: 325 sheets
  • Envelope Capacity: Up to 150
  • Dimensions: 53.5” L x 16.5” W x 26.3” H

FPi offers this model as part of its small business series. Like many of the others, it has a full-color touchscreen to run the show and can program up to 50 jobs for recurring use. It also offers a full range of barcode reading.

FPi 2700

Where it excels is in paper handling. The machine can fold up to eight sheets at once with its knife-fold technology. The flexible feeder options can handle typical letters, but also pre-folded paper and thin booklets.

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Intimus TSI 4s

  • Speed: Up to 2,000 per hour
  • Fold types: letter, Z, single, double parallel, no fold
  • Feed tray capacity: 325 sheets
  • Envelope Capacity: Up to 150
  • Dimensions: 47.2″ L x 16.5″ W x 20.5″ H

This model boasts of a low noise level, a plus in a small office. It has a graphic touchscreen that uses a step-by-step wizard to help you define settings for your job. You can store up to 50 jobs for later use.

Intimus TSI 4s

The TSI4s does have an upgrade option that would allow you to process up to 2,500 envelopes an hour and fold up to eight pages at a time. The included CIS system can read any type of coding you might use to handle variable page counts, including OMR, OCR, 1D barcodes, and 2D data matrix codes.

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Mid-to-High Volume

These machines are options better for larger businesses or those that have large mailing needs each day or month. Their greater processing power means higher pricing as well as larger footprints.

Pitney Bowes Relay 6000

  • Speed: Up to 4,300 per hour
  • Duty cycle: Up to 120,000 per month
  • Feed Trays: 7 (4 High-capacity Sheet Feeders + 3 Sheet/Insert feeders)
  • Fold types: C, Z, half, double, no fold
  • Feed tray capacity: 350 sheets
  • Envelope Capacity: Up to 250 Letter (100 Flat)
  • Dimensions: 60.5” L x 22.8” W x 31” H

The Relay 6000 falls in the mid-volume range and is still of a size to fit on a long table. This particular model features several different sheet feeder options, including a high-capacity feeder that can hold up to 2,000 sheets of paper at once.

Pitney Bowes Relay 6000

This model can handle up to 24 programmable jobs and includes flexible barcode scanning options like 2D, 1D, and OMR. Connect it to the Relay hub for a secure cloud solution that works with your current printing set-up to add those scan codes.

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Quadient DS-95i

  • Speed: Up to 4,300 per hour
  • Duty cycle: Up to 80,000 per month
  • Feed Trays: Up to 7, including Versa feeder
  • Fold types: Letter, z-fold, single, double parallel, no fold
  • Feed tray capacity: 725 sheets
  • Envelope Capacity: Up to 400
  • Dimensions: 63″L x 18″W x 36″H

This model features a 10” color touchscreen, Load’n Go automatic job setup, and space for 50 programmable jobs. Of note is the MaxiFeeder capacity, which can handle up to 1,200 sheets of paper, and the ability to work with 6”x9” envelopes.

Quadient DS-95i

The machine has LAN and wireless embedded as well as CIS scanning technology to read any type of coding. Connecting it to your network gives you access to online services like remote assistance and diagnostics.

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Formax 7202 Series

  • Speed: Up to 5,000 per hour
  • Duty cycle: Up to 200,00 per month
  • Feed trays: Up to 11
  • Fold types: C, Z, half, double parallel, no fold
  • Feed tray capacity: 500-1,000 sheets based on the model
  • Envelope Capacity: Up to 800
  • Dimensions: 107″ L x 25″ D x 36″ H

This inserter is definitely meant for heavy use and is one of the top envelope-stuffing machines for larger mailrooms due to size and capacity. Its touchscreen measures a whopping 22” and offers unlimited programmable jobs. The modular design lets you build it to meet your needs with up to 11 feed stations.

Formax 7202 Series

Like its smaller sibling, CIS scanning is an optional feature here. You can get single or multi-code licenses to handle common coding types, as well as two-sided code reading that lets you code both sides of a sheet of paper.

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FPi 5700

  • Speed: Up to 4,000 per hour
  • Feed trays: Up to 6
  • Fold types: C, V, Z, double-V, no fold
  • Feed tray capacity: 325 sheets standard, 725 high capacity
  • Envelope Capacity: Up to 325
  • Dimensions: 65” L x 16.3” W x 31.5” H

Part of the company’s enterprise series, this machine delivers on the high volume without taking up much more space than lower-capacity options. Its intelligent feeders can handle and process different-sized documents going into one envelope.

FPi 5700

You’ll find OMR, OCR, 1D, and 2D barcode reading as part of the package. It also has some muscle as it can fold up to 10 pages at one time.

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Choosing Envelope-Stuffing Machines

Maybe you’re one of those people who actually like licking envelopes. (If so, you might consider getting on the flavored glue trend!)

But when there are thousands of envelopes a day to get done, a machine is the way to go. After all, processing mail by hand takes approximately 12 seconds to fold, insert and seal, or 300 envelopes an hour. The most basic folding-and-inserting machine listed above will stuff at least 1,300 per hour.

So how to choose an envelope-stuffing machine? There are four basic questions to answer to narrow down your choices:

  • How many sheets of paper can the tray hold?
  • How many envelopes do you need to be stuffed per day?
  • What is your budget?
  • How much space is available for the machine?

Additional questions might include what types of items you will be mailing and the type of paper they use. Added features such as touch screens and network connectivity make nice bonuses.

Best Envelope Stuffers

Start Your Shopping With Us

Whether you know what you need or are just starting to explore your options, our team of experts is ready to help you choose the best envelope-stuffing machines. We offer the top brands and models of inserters for sale or rent, as well as folders, cutters, and other paper processing machines.

Contact us today to learn more about our current inventory and what might work best for your company.

How Envelope Stuffing Machines Pay for Themselves

Machines are like employees. A good machine will work enough to pay for itself. If it doesn’t, it was a waste of money.

Let’s go back to your cost of work in stuffing envelopes.

We determined that you might spend as much as $3,500 on stuffing envelopes the old fashioned way.

If you send out envelopes once quarterly, that’s $14,000 a year.

Now consider the cost of even the most expensive envelope stuffing machine you could buy. $5000.

In two-quarters of canvassing a town of 50,000 people, you’ve paid for the machine in labor costs saved.

And that’s not taking into account the possibility of including more in each envelope.

When you stuff envelopes, you can only fold so efficiently. And when you do fold and stuff, you waste space inside the envelope.

What if you could include twice the amount of content per envelope.

Now, of course, this won’t convert to twice the number of leads coming through your door or checking out your website. But if you could include more coupons in those envelopes, how much do you want to bet you will see more people coming through your door.

You’re looking to increase your customer base by sending out advertisements to as many people as possible. But you’re also looking to really hook those people.

Paper folding and envelope stuffing machines can fold and stuff envelopes much more efficiently. And you won’t regret buying one for your business. That is, if you plan on expanding your reach for less.

Even a Small Envelope Stuffing Machine Is Worth Its Salt

We’ve spent quite a lot of time assuming you send massive amounts of letters out a quarter or a month. But what if that’s not you.

Maybe you send out 100 letters a month. Or even 100 a day.

What would spending even $175 for an entry-level machine do for me?

You may trust your secretary implicitly. We know we trust ours. But they’re only human. And humans don’t fold, stuff, and seal perfectly.

A machine can.

And when you have a machine stuffing your envelopes, you ensure that the letter’s integrity is kept secure and intact.

No more envelopes that might burst open due to improper or lazy folding. No more wasted envelopes. (They may cost pennies, but pennies add up.)

And the presentation you get when a letter arrives will be ten times better than when a human folds the letter. (No offense to your secretary.)

Smaller paper folding and envelope stuffing machines do only work with standard weight and size paper. So you will have to keep your letters to the traditional printed paper without any gloss.

But if you are not canvassing a whole city, you probably won’t have to worry about that anyway.

If you’re in the market to buy a machine, get a quote for your business today.

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